{"id":14755,"date":"2021-10-25T20:57:55","date_gmt":"2021-10-25T15:27:55","guid":{"rendered":"https:\/\/www.stechguide.com\/?p=14755"},"modified":"2021-10-25T20:57:55","modified_gmt":"2021-10-25T15:27:55","slug":"selecting-a-venue-for-an-event-top-11-tips","status":"publish","type":"post","link":"https:\/\/www.stechguide.com\/selecting-a-venue-for-an-event-top-11-tips\/","title":{"rendered":"Selecting a Venue for An Event: Top 11 Tips"},"content":{"rendered":"

There is <\/span>a lot<\/span><\/i> of decision-making involved when planning and organizing an event.\u00a0<\/span><\/p>\n

However, when planning an in-person event, whether you\u2019ve made the right decisions in selecting a venue for the event can literally make or break the event.\u00a0<\/span><\/p>\n

Your venue decision will affect so many other elements of your event planning: your attendees\u2019 decisions and experiences, date of the event, accommodation arrangements, catering options, and so on. Not to mention, the cost of renting a venue is often one of, if not the biggest element of your event budget.\u00a0<\/span><\/p>\n

In short, selecting the right venue for an event from the start is <\/span>crucial<\/span><\/i>, but at the same time, it shouldn\u2019t be intimidating. In this guide, we will discuss the most important factors to consider when selecting a venue for an event.\u00a0<\/span><\/p>\n

Let us begin right away.\u00a0<\/span><\/p>\n

1) Timing: the earlier the better<\/span><\/h3>\n

Before anything else, it\u2019s important to understand that when it comes to selecting an event\u2019s venue, earlier is better.\u00a0<\/span><\/p>\n

The earlier you begin your research for your venue, the more options you\u2019ll have and the more time you\u2019ll have to plan other elements related to the venue: tickets, promo materials, catering, etc.\u00a0<\/span><\/p>\n

If it\u2019s a relatively large event with more than 500 attendees, you should book the venue at least 4 to 6 months in advance. Even if it\u2019s a fairly small event, you should have at least one month to research and book the venue.\u00a0<\/span><\/p>\n

2) Location, location, location<\/span><\/h3>\n

This one is pretty obvious: the location of the venue is a very important factor to consider.\u00a0<\/span><\/p>\n

If it\u2019s going to be a local event, then the venue should be located within a reasonable distance from your target attendees\u2019 (at least, most of them) homes or workplaces.\u00a0<\/span><\/p>\n

If you are predicting attendees will visit from other cities or even countries, then you should also consider the venue\u2019s proximity to the airport and hotels.\u00a0<\/span><\/p>\n

You should also consider public transportation, traffic, and parking options, which we will discuss below.<\/span><\/p>\n

3) Parking and access<\/span><\/h3>\n

Ideally, you should choose a venue with a large enough parking lot, but it\u2019s not always possible.\u00a0<\/span><\/p>\n

In cases where no parking is available, you can:<\/span><\/p>\n