Do you belong to the field service industry? If answered yes, you should never wait to be subject to burning HVAC units that need to be instantly repaired. And in case this happens, this definitely means that your business lacks a worthy preventive maintenance plan. With a proper preventive maintenance plan for your business, you can go back home in peace knowing that all your HVAC units will be running fine. 

When you have a proper maintenance plan, this means being involved in regular servicing to make sure that the best levels of performance are obtained. This might sound simple enough but as the assets increase in your firm, preventive maintenance becomes complex. Nevertheless, preventive maintenance is important, no matter which industry you belong to. 

If you still don’t know what is total productive maintenance and how to follow them through daily practices, here are a few ideas to keep in mind. 

Devise a proper maintenance plan

As long as a proper maintenance plan is concerned, it means increasing communication and this can be done easily by following a few steps. But this is not true with other HVAC businesses that use spreadsheets, whiteboards, and diaries for keeping a tab on their work. Without proper preventative planning, it is difficult to manage data as you have to weed through irrelevant or inaccurate information. As you plan becomes fruitful, you create a system from a central point to manage all your assets.

Schedule visual PM

Do you run through an extremely busy schedule where you handle a large team? If you have to work with several team members, you need to have 100% transparency and high visibility among all parties like the office, the technicians, and the customers. With the proper visual preventive maintenance schedule, you can allow your team to access the right detail on site and complete the checks and tests without causing any delay. This saves your time and money and you have enough time to focus on other important tasks. 

Keep a track over your maintenance history

The trick is to keep a tab on every maintenance activity or visit that you had with the physical assets. There are times when you may find yourself on site for a particular task but later on you realise that you could have completed several other tasks if you had the details on other assets. What would you do then? You would have to call the office to get details on the equipment. These are nothing but time wasters. Instead, if you had a productive maintenance plan or approach, you could save time and invest in for other important tasks.

Manages required changes

Change management is undoubtedly one of the toughest parts of a CMMS. There are many people who hate new changes and they resist such decisions. However, on the other hand, when you introduce new workflow standardisation and offer the best form of training, they’ll say that the new form of work is easier and more straightforward and also increases accuracy and productivity of tasks. Change management, in short, is a key part of making sure your workflows are optimised to overcome the resistance of changes.

Improves repeatability

Inconsistency can be one of the main reasons of death of a business, particularly when you belong to the field service industry. Schedulers perform things in a different manner and they never complete the job or task detail properly and this means that the office is not able to complete invoicing. By introducing systemised preventive maintenance process, you can improve the quality of workflow and also keep a timely track of your data and assets. 

What is the different between repair and maintenance? If you still don’t know this, you’re in for some big loss. Invest in maintenance so that you don’t have to spend a fortune for unplanned repair. Hence, preventive maintenance is always more preferred than reactive maintenance.   


Sumit is a Tech and Gadget freak and loves writing about Android and iOS, his favourite past time is playing video games.

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