The modern era is all about technology, from voice-assistance devices, smart home devices to self-driving car applications, life is simplified with the help of innovative technology. It would not be wrong to say that there is a software for every task that was initially human-driven, like managing your home remotely with the help of smart home devices is an innovation that has made home management easy. Likewise, for every other management task, there is software. The computerised software solutions are proving to be a great boon, especially for the logistics industry, that is known to be multi-layered and extremely complicated.

What is a CMMS maintenance management system?

The CMMS or the Computerized Maintenance Management System is a software that helps in centralising the wide-spread maintenance data, generated at every level, so the maintenance operations can be managed smoothly and major logistic decisions can be based on real-time data.

Who can use the CMMS maintenance software?

Practically speaking, every industry needs a CMMS. The CMMS enables more realistic planning, helps in optimising the performance of the company assets and undoubtedly, it can save a huge operational cost.

What are the benefits of CMMS in the modern era?

To begin with, let you introduce the different software that comes within the periphery of the CMMS. 

  • Enterprise Asset Management Software
  • Computerized Facility Management Software
  • Generation of Work Order System

Each of these software’s is a part of the CMMS family, together they help in automating the entire maintenance process, thus, making it more efficient and accurate. Let’s look at the top benefits of CMMS.

  • Asset record management

There are tons of data available for every asset, working within the system, but most of the time, these useful data remain unused in old files. The CMMS can track and record all the asset data from the time of its purchase. The repair history, the efficiency levels, warranty, service history, contracts and specifications are digitally recorded. Based on this data, the lifecycle of an asset can be analysed, and the necessary steps can be reinforced to boost the performance of the asset. 

For instance, if the asset has performed for a greater number of hours than it is promised in the product specification, then a replacement decision can be made, or else expenditures can be diverted towards the repair of the product. All in all, the software will help in boosting the OEE or the Overall Equipment Efficiency. The OEE calculation is based on the below formula – 

OEE = Availability * Performance * Quality

  • Tracking every Work Order

The CMMS is a great help for the maintenance staff. They can use the software to schedule work and assign tasks to a designated technician. When work orders are lined up as per their nature of importance and urgency, there will be no backlogs. Also, technicians will not run around doing multiple things at one time, they will work in a more organised and planned fashion. Further, the CMMS will track all external work orders and repair requests, so that each of them in addressed and completed on time.

  • Inventory Management

Inventory is an integral part of every manufacturing industry. Thus, it is important to manage inventory efficiently. The CMMS helps in organising and tracking the inventory so that, the exact stock levels are  known to the purchasing department and there is no insufficient or overstocking. Companies that have multiple warehouses will benefit from a CMMS, as they will not only get the see the exact inventory levels but also track the inventory as per their availability in each location. The technical team can figure out the availability of spare part and repair tools, without too much hassle.

  • Safety Management

For any unit, safety is a big responsibility. we often hear of industrial accidents, that occur due to sudden machine failure or other maintenance related issues. In this regard, the CMMS can document the compliance requirement and the safety plan for every asset working in the unit. Further, scheduled maintenance activities will be planned through the CMMS so that every asset gets property periodic attention. Also, every material present within the unit will be tracked by the CMMS so that accidents that occur due to unattended hazardous materials can be avoided.

The Final Word:

There cannot be a better tool to manage the maintenance of assets than the CMMS. If every company uses the CMMS diligently, then they would certainly see huge profits. In maintenance, there is a lot of money engaged in managing the assets. With CMMS, the cost of maintenance can be reduced and, the overall efficiency of assets can be enhanced.


Sumit is a Tech and Gadget freak and loves writing about Android and iOS, his favourite past time is playing video games.

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